Councils operate within agreed policy rules, most derived from legislation, and some from nationally circulated codes of practice. It is the Council's responsibility to exercise its powers and duties in accordance with these rules. They are advised in their deliberations by the Clerk to the Council, who is also responsible for administration and taking any actions that the Council directs. The Clerk, who is a part-time employee of the Council, is also The Responsible Financial Officer.
The Council regulates its proceedings through Standing Orders. These set out the rules of debate, public and press access, how questions are handled, procedures for electing the Chairman, and for establishing Committees. They are based on a national Model, and can be seen below:
Also based on a national model, these regulations set out how we manage our public funds, arrange banking, and enter into contracts. They can be seen below:
Our Code of Conduct for Councillors is also taken from a national Model, and is supported by Wiltshire Council, which also provides the local Standards Board to consider complaints. You can see our Code, which deals with both pecuniary and non-pecuniary interests and their declaration, below:
Councillors will have in mind the national guidance prepared for them and contained in the booklet here:
If you would like to make a complaint regarding a councillor and the Code of Conduct then you should follow this link to Wiltshire Council. They manage the procedure for investigation and reporting, on behalf of all Town and Parish Councils in Wiltshire. Their recommendations will be made back to the Parish Council which will consider what steps, if any, are to be taken. This procedure is for individual Councillors, and not used for the Council as a corporate body.
Councillors are required to make a declaration of disclosable pecuniary interests, and have volunteered to disclose their non-pecuniary interests, by placing them on a Public Register that is hosted on Wiltshire Council's website. You can view the register for this, and any other parish in Wiltshire, here.
Occasionally, things go wrong and we would like the opportunity to put them right, if we can, as soon as possible. If you would like to make a comment about how the Council has, or has not, dealt with an issue, then you should follow the guidance set out below. Please see the Code of Conduct above, if you wish to make comment about a particular Councillor.
Comments or complaints about the performance of other public services may be received by this Council, and as we provide ‘advocacy’ on behalf of our community we can channel those comments to the most appropriate recipient. To ensure we receive the detail needed to judge how best to handle the matter, it should be received in writing.
The Information Commissioner provides guidance on how Parish Councils may make information available, in order that they can comply with freedom of information law. This Council has prepared a statutory Publication Scheme, which can be seen below. Notices will be deemed to be "published" if placed on this website or on the Public Notice Boards opposite The Raven pub or outside The Village Hall.
The Parish Council is registered with The Information Commissioner because we process personal information. Our registration number is ZA095424 and our Certificate is below. You can see why, how and with whom we share data in an extract from our registration also set out below. We process data in accordance with the principles set out in the Data Protection Act. You can learn more here. The authorised Data Controller is the Clerk to the Council.
The safety of everyone is our first priority. Our Policy Statement is below, which is reviewed annually.
The Statement below contains an assessment of the Poulshot Conservation Area and has been prepared for all those with an interest in the village, or undertaking work on its buildings, landscape, streets or public spaces. By drawing attention to the distinctive features of Poulshot it is intended that its character will be protected and enhanced for the benefit of this and future generations.